A free spreadsheet with a column for everything that changes your numbers: households, children, dietary needs and which events each person is invited to.
| HouseholdWho shares an invitation, such as The Patel family. One invitation goes to each household. | |
| First name and Last nameOne row per person, children included. | |
| Email and MobileOne per household is enough: it is where the invitation goes. | |
| Postal addressFor printed invitations and thank-you cards. | |
| SideWhose side they are on, or Both. Useful for seating and for keeping numbers fair. | |
| Adult or child, and AgeChildren's meals and high chairs depend on it. | |
| Dietary and Access needsPrivate to the two of you. Dietary needs go to the caterer; access needs help you plan the venue. | |
| NotesAnything else, for your eyes only. | |
| Ceremony and ReceptionWrite yes for each event someone is invited to. Rename or add columns to match your day. |
Rather not keep a spreadsheet? Kismet's guest list does the counting, sends each household a private link, and collects replies and meal choices for you.
Start your guest list freeFill in one row per person. Give everyone who lives together the same household name, because that is how invitations and replies are counted. Put contact details on one person in the household; that is where the invitation goes.
Use the event columns for the parts of the day: write yes against each event someone is invited to. If you are having a separate evening, a Mehndi or a day-two brunch, add a column for each.
When the list is done, the RSVP calculator estimates how many will come, and the catering numbers turn replies into what to tell your caterer.
Names, which household each person is in, contact details for each household, and which parts of the day they are invited to. Then the things that change the numbers: children, dietary needs and access needs. This template has a column for each.
Because invitations go to households, not people. A family of four is one invitation and four meals. Counting both, from the start, saves a lot of recounting later.
The Excel file has the header row frozen and a How to use sheet. The CSV opens in Excel, Numbers and Google Sheets, and is the file to choose if you just want the columns.
Yes. Every column is named the way Kismet's guest list import expects, so when you upload the file as a CSV, nothing needs matching by hand.
Yes, with no sign-up and no email address needed. Share it with whoever is helping you.